- This Privacy Policy (the “Policy”) governs the manner in which GYBMITH Conference website (the “Site”) collects, maintains, uses and discloses personally identifiable information.
Use of the Site means unconditional consent of the User to this Policy and the terms of processing of his personal information specified in it. In case of disagreement with the terms of the Policy, the user should refrain from using the Site.
The organizers of the GYBMITH conference attach great importance to the protection of confidential information and strive to ensure maximum transparency in data processing.
- Personal information of users
2.1 For the purposes of this Policy, personal information means:
- Information that the user provides about himself/herself when registering, sending a feedback form, subscribing to news or submitting materials (first name, last name, email, country, organization, academic degree, etc.).
- Data that is automatically transmitted to the Site during use, including IP address, cookie data, browser and operating system information, device specifications, language, URL of the previous visit, and other information that may be accessed through web analytics.
2.2 We do not collect or process sensitive personal data such as race or ethnicity, religious beliefs, political opinions, health or intimate life.
- Purposes of processing personal information
Users’ personal information is collected and processed for the following purposes:
- registration of participation in the conference;
- registration of publications and certificates;
- communication with participants (email notifications, mailings, responses to inquiries);
- analyzing and improving the quality of the Website;
- security and fraud prevention;
- compliance with legal requirements.
- Legal basis for processing
Processing of personal information is carried out in accordance with:
- European Union General Data Protection Regulation (GDPR);
- US Consumer Privacy Act (if applicable);
- other local regulations, depending on the user’s country of residence.
Data processing is based on the user’s consent and on the legitimate interest of the conference organizers to inform, register and interact with the participants of the academic event.
- Conditions of processing and storage of personal information
5.1 Processing of personal data is carried out using automated and non-automated means, with observance of measures aimed at protection of personal information from unauthorized access, destruction, modification, blocking, copying, distribution.
5.2 The period of storage of personal data is not more than 5 years from the moment of completion of the conference or until the moment of withdrawal of consent by the user, if it does not contradict the requirements of the law.
5.3 Access to personal information has a limited number of authorized persons from the organizing committee of the conference and technical support of the website.
- Disclosure of information to third parties
6.1 We do not transfer, sell or exchange users’ personal information to third parties, except for the following cases:
- with the express consent of the user;
- when transferring data to a hosting provider or contractors for technical maintenance of the Site (with the obligation to maintain confidentiality);
- in the presence of requirements of authorized state bodies in accordance with the law;
- when it is necessary to publish the names and data of participants within the framework of the conference program or collection (e.g. list of speakers, scientific articles).
6.2 All third parties who have access to the data are obliged to comply with this Privacy Policy and the applicable data protection legislation.
- Use of cookies
7.1 The Site uses cookies and similar technologies to improve user interaction, analyze traffic, store user preferences and form performance.
7.2 The user can configure browser settings to block cookies, but this may affect the functionality of the Site.
- Subscription to the newsletter [email protected].
8.1 When subscribing to the conference newsletter, the user provides his/her email address and agrees to receive newsletters from the organizers, including news, program updates, deadlines, publications and surveys.
8.2 The user can unsubscribe from the newsletter at any time by clicking on the corresponding link in the email or by sending a request to the email address.
- User Rights
The User has the right to:
- to receive information about the processing of their personal data;
- request their correction, deletion or restriction of processing;
- object to the processing;
- withdraw their consent to data processing;
- lodge a complaint with a supervisory authority (e.g. the Data Protection Authority in their country).
Requests can be addressed to: [email protected].
- Data Protection
Organizers take all reasonable organizational and technical measures to protect personal data from loss, unauthorized access, alteration or destruction. This includes:
- using a secure connection (SSL);
- restricting access to data;
- regularly auditing and updating software solutions;
- storing data on servers that meet international security standards.
- changes to the Privacy Policy
This Policy may be updated without prior notice. The up-to-date version is always available on the Site and is effective upon publication.
We recommend that you review the Policy regularly to be aware of possible changes.